1. Planning the agenda to follow up the traveling schedule and meeting appointments as required.
2. Booking tickets and hotels as required and providing timely feedback, Managing drivers to ensure the timely pick up service for internal and external needs
3. Preparing the internal meeting between HQ and China department
4. To provide secretarial and polo shirts support
5. Other tasks assigned on an as-needed-basis
Personal assistant of three Managers
1. Arrangement of managers’ daily schedule
2. Air-ticket, hotel booking
3. Preparation of managers’ daily expenses reimbursement
4. Other miscellaneous: i.e. Visa application and ralph lauren polo shirts
Procurement work for Visa event (meeting/ conference/ training organized by Visa)
1. Preliminary preparation work: ask for quotations, contract sign up, PO/PR and other necessary paper work
2. Logistic work: arrange the pick-up, and other miscellaneous things
3. Payment settlement: verify all the details of cheap ralph lauren polo shirts, paper work preparation for payment, payment processing monitoring, etc.
Office daily operational work
1. Office equipment maintenance: ensure the normal operation of office facility, i.e. printer, fax machine, copy machine, scanner, projector, IP Phone system, audio conference system
2. Operating expense managing: office purchasing, verifying all kinds of operational expenses of Shanghai office, preparing China office monthly operating expense report and vendor payment report
3. Financial Accrual and budgeting: monthly, quarterly and annually operating expense accrual; Annually budgeting participation
4. Documents managing: keep record of all the contracts/ files, manage chop and legal documents using, keep record and manage all the assets
5. New staff orientation of procedures and policies
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